Proofreading Tips

Millions, Billions, Trillions

2020-05-29T02:17:27+00:00July 20th, 2020|Proofreading Tips|

The ways to incorrectly write big numerals in copy seem infinite. But with these simple AP Style rules, you'll establish consistency and put your readers at ease.  With millions, billions and trillions, always use figures except in a casual reference: Correct: I just won a million dollars!Correct: The capital campaign will top $1 billion by [...]

Every Day vs. Everyday; Any Time vs. Anytime

2020-06-30T02:01:06+00:00May 22nd, 2020|Proofreading Tips|

Though it might seem like we're focusing on only two sets of words here, this proofreading tip provides some base knowledge about compound words, adverbs and adjectives.  "Every day" and "any time" are phrases that are sometimes placed together as compound words used as adjectives or adverbs.  On their own, though, they refer to exactly [...]

Between vs. Among

2020-04-17T21:39:32+00:00April 17th, 2020|Uncategorized, Proofreading Tips|

What's the difference between among and between? Or is it among between and among? Just some copy editor humor there. :::crickets::: But really, what is the difference and when do you use these two words? Actually, it's not as clear as you might think. Generally speaking, "between" is used when referring to one-to-one relationships. "Among" [...]

TIP: Ending Sentences with Prepositions

2020-02-09T22:15:36+00:00February 19th, 2020|Proofreading Tips|

Your third-grade English teacher was wrong. It is OK to end a sentence with a preposition. Really. Oxford Dictionaries says so (even though some of AVC’s own favorite proofreaders aren’t down with this). This “rule” is a carryover from the 17th and 18th centuries when several notable writers were attempting to make English conform to [...]

TIP: Comprise vs. Compose

2020-01-30T03:35:35+00:00January 20th, 2020|Proofreading Tips|

  It's something we often skip over when reading — comprise/compose. Is there really a difference? Does it really matter that much which one we use?  Actually, it does. When your audience knows the difference and you don't, a tiny question of credibility seeps into your readers' brains making them wonder if you don't know [...]

TIP: Can’t I Just Say “They”?

2019-12-17T02:01:46+00:00December 17th, 2019|Uncategorized, Proofreading Tips|

Until English speakers adopt a gender-neutral pronoun, we’re stuck typing out “he or she” and “his or her” to be inclusive. But that can get super clunky. Fortunately, AP says it’s OK to use “they” in the singular when it’s absolutely necessary or when someone’s gender is unknown or should not be revealed. Specifically, AP says: [...]

TIP: Commas in Compound Sentences

2019-11-13T04:47:24+00:00November 13th, 2019|Proofreading Tips|

  Commas. Some people love them; some people hate them. But no matter which way you lean, you will need to deal with them in your copy. One of those important instances involves compound sentences and sentences that may look like compound sentences. Where do those pesky commas go? A compound sentence is a sentence that [...]

TIP: How to Punctuate Quotations

2019-10-09T01:03:10+00:00October 15th, 2019|Proofreading Tips|

  Have you ever quoted something or someone, neared the end of that quote or sentence and begrudgingly put a period or exclamation point inside or outside the quotation mark, not really knowing whether it's right but hoping no one will notice? We've all been there. But a few simple rules can make you feel [...]